Data protection description 26 March 2018: Income distribution statistics

1. Controller of the register

Statistics Finland
Postal address: FI-00022 TILASTOKESKUS
Street address: Työpajankatu 13, Helsinki, Finland
Telephone: +358 29 551 1000 (switchboard)

Contact person: Kaisa-Mari Okkonen, tel. +358 29 551 3408,
toimeentulo.tilastokeskus@stat.fi

Person responsible for data protection: Johanna Rantanen,
tietosuoja@stat.fi

2. Name of the register

Survey on Income and Living Conditions

3. Purpose for the processing of personal data

Compilation of statistics describing conditions in society according to Section 2 of the Statistics Finland Act.

Primary purpose: Compilation of income distribution statistics and studies and reports on the distribution of households' disposable income. The data are annually formed into statutory EU-SILC data for the European Union.

In addition, the data of the register can generally be used to compile statistics within Statistics Finland's field of operation and in this purpose be combined with data from other registers.

4. Data subjects and data concerning them (group/groups of data subjects and data or data groups relating to them)

Sample statistics, number: The gross sample size varies yearly, usually around 13,000 households.

Selection principles: Two-phase stratified sampling from the Population Register

Identification data: Personal identity code, interview target number

Sensitive data: Data on social assistance and trade union membership, as well as various data describing health and treatment measures, as well as data describing social welfare services, support and needs, and data on the marital status of persons related to the formation of a household.

Other data or data group: Demographic data, data on the household's income, housing, debts, health and living conditions. Some of the data are annually changing depending on the content of the EU SILC modules. A more detailed description of the data content is presented on Statistics Finland's data collection pages.

5. Regular release and transfer of personal data outside the European Union or the European Economic Area

As a rule, personal data are not released in identifiable form to outsiders. A user licence can be granted in individual cases for scientific research or statistical surveys so that data enabling direct identification have been removed. However, data on age, sex, occupation, socio-economic group and education may be released for the above-mentioned purposes also with identification data.

With a user licence, data can be processed via the remote access system also in those countries outside the EU, whose level of data protection has been determined to be adequate by the European Commission’s decision. A list of these countries is published in the Official Journal of the European Union and on the website of the European Commission.

6. Regular sources of data for the register

Register controller and register:

Finnish Centre for Pensions: Pension contingency register

Financial Supervision Authority: earnings-related unemployment allowances

Social Insurance Institution of Finland: Registers of pension insurance, health insurance compensation and rehabilitation, financial aid for students and housing allowances

Education Fund: Register of reimbursements paid by the Education Fund

Ministry of Agriculture and Forestry: Farm register

National Institute for Health and Welfare (THL): Register of social assistance

State Treasury: Database on the military injuries indemnity system

Tax Administration: Tax database

Population Register Centre: Population Information System

Ministry of Economic Affairs and Employment: Register of non-military service

General Staff of the Armed Forces: Military service register

Statistics Finland: Database on the population of Finland, Business Register, Register of Completed Education and Degrees

Own notification of data subjects: Interview part of income distribution statistics (household survey)

Acquisition of data: Interviews, technical recording

7. Principles applied in the protection of the data in the register

Data collected for statistical purposes must be kept confidential by virtue of Section 24, Paragraph 1, Sub-paragraph 16 of the Act on the Openness of Government Activities.

All Statistics Finland's employees sign a pledge of secrecy in which the employees pledge not to disclose the confidential data they receive in their work. Data may be handled at Statistics Finland only by persons who need them for their tasks.

The protection of register data is based on passage control, personal user IDs and restricted access rights. The protection against data destruction is based on the use of backup copies.

8. Storage period of personal data

The statistical data are permanently stored in electronic format.